Page 188 - Hitachi IR 2025

BOARD’S REPORT
Further, SEBI vide its circular dated November 03, 2021, has introduced common and simplified norms for
processing any service request received from the Shareholder related to furnishing PAN, KYC details and
Nomination by the Registrar and Share Transfer Agents (“RTA”):
1. 2. 3. 4. Electronic interface for processing investor’s queries, complaints and service request.
Mandatory furnishing of PAN, KYC details and Nomination by holders of physical securities.
Freezing of folios without valid PAN, KYC details and Nomination.
Compulsory linking of PAN and Aadhaar by all holders of physical securities.
The Company has already sent the request letter to all those Shareholders whose PAN and KYC details are
not updated in the records of the Company and/ or Registrar and Transfer Agent. Communication was sent
through registered post to all those Shareholders wherein it was requested to update the required details
in line with the aforesaid SEBI circular.
SEBI vide its Circular dated January 25, 2022, has made it mandatory for compulsory credit of shares
in demat form in case of the request processed for the issue of duplicate shares, claim from Unclaimed
suspense account, renewal/ exchange of securities certificate, endorsement, Sub - division / Splitting of
securities certificate, Consolidation of securities certificates/ folios, share transfer, share transmission, share
transposition, issue of duplicate shares.
Hence, the Members holding shares in physical form are requested to consider converting their holdings in
a dematerialized form. The Members who are desirous to convert their physical holdings into dematerialized
form, may contact the Depository Participant of their choice. The request for share transfer, transmission,
transposition of shares, and deletion of name are being processed by the Registrar and Share Transfer
Agents and approved by the Stakeholders’ Relationship Committee.
The following compliances pertain to share transfers, grievances, etc.:
• Pursuant to Regulation 7(3) of the SEBI Listing Regulations, certificates are filed with the stock
exchanges on yearly basis by the Company Secretary & Compliance Officer of the Company and the
representative of the Registrar and Share Transfer Agent for maintenance of an appropriate share
transfer facility. For the Financial Year March 31, 2024, the Company has filed this certificate within
the prescribed time limit. Further, pursuant to the recent amendment in the SEBI Listing Regulations
vide SEBI (Listing Obligations and Disclosure Requirements) (Third Amendment) Regulations, 2024
dated December 12, 2024, filing of this certificate under Regulation 7(3) from March 31, 2025 and
onwards is omitted.
• Pursuant to Regulation 13 of the SEBI Listing Regulations, a statement on pending investor complaints is
filed with the stock exchanges and placed before the Stakeholders’ Relationship Committee and Board
of Directors on a quarterly basis. Further, pursuant to the NSE Circular and in accordance with SEBI’s
integrated reporting initiative, this statement under Regulation 13 of the SEBI Listing Regulations is now
being consolidated with the Integrated Governance file along with few other compliance requirements.
• Pursuant to Regulation 39(3) of the SEBI Listing Regulations, information regarding the loss of share
certificates and the issue of duplicate certificates, are submitted to the stock exchanges within 2 days
of the Company receiving the information. Further, pursuant to the recent amendment in the SEBI
Listing Regulations vide SEBI (Listing Obligations and Disclosure Requirements) (Third Amendment)
Regulations, 2024 dated December 12, 2024, submission of information regarding the loss of share
certificates and the issue of duplicate certificates effective from December 12, 2024 is omitted.
• Pursuant to Regulation 40(9) of the SEBI Listing Regulations, the Company obtained the yearly
certificate from a Practicing Company Secretary certifying that, the RTA has issued all share certificates
within 30 days of the date of lodgment for transfer, subdivision, consolidation, renewal, exchange
or endorsement of calls/ allotment monies and this certificate is simultaneously filed with the Indian
Stock Exchanges pursuant to Regulation 40(10) of the SEBI Listing Regulations. For the Financial
Year ended March 31, 2024, the Company has filed this certificate within the prescribed time limit.
Further, pursuant to the recent amendment in SEBI Listing Regulations vide SEBI (Listing Obligations
and Disclosure Requirements) (Third Amendment) Regulations, 2024 dated December 12, 2024,
filing of this certificate under Regulation 40(9) from March 31, 2025 and onwards is omitted.
In terms of Regulation 40(1) of the SEBI Listing Regulations, as amended, securities can be transferred
only in dematerialized form w.e.f. April 01, 2019, except in case of request received for transmission or
186 Hitachi Energy India Limited