Page 130 - Hitachi IR 2025

NOTICE
important notifications related to the upcoming AGM
to be held at the registered office of the Company.
8. The Register of Directors and Key Managerial
Personnel and their shareholding maintained under
Section 170 of the Act and Register of Contracts
or arrangements in which directors are interested
maintained under Section 189 of the Act and
relevant documents referred to in this Notice of
AGM and explanatory statement, will be available
for inspection by the Members during the AGM.
All documents referred to in the Notice will also
be available for electronic inspection without any
fee by the Members on all working days (except
Saturdays, Sundays and Public Holidays) between
10:00 a.m. (IST) to 5:00 p.m. (IST) from the date of
circulation of this Notice up to the date of AGM, i.e.,
Wednesday, August 20, 2025. Members seeking
to inspect such documents can send an e-mail in
advance to [email protected].
9.  The Register of Members and the Share Transfer
Books of the Company will remain closed from
Thursday, August 14, 2025 to Wednesday,
August 20, 2025 (both days inclusive) for
ascertaining entitlement of Members eligible to
receive the dividend if declared in the Meeting.
10. The dividend as recommended by the Board
of Directors of the Company, if declared by
the Members at the AGM, will be paid after
applicable deduction of tax on and from Friday,
August 22, 2025, to those Members:
a) whose names appear as Beneficial Owners as
at the end of business hours on Wednesday,
August 13, 2025, in the list of Beneficial
Owners to be furnished by National Securities
Depository Limited (NSDL) and Central
Depository Services (India) Limited (CDSL)
in respect of shares held in dematerialized
form; and
b) whose names appear as Members in the Register
of Members of the Company as at the end of
the business hours on Wednesday, August 13,
2025, after giving effect to valid request(s)
received for transmission/ transposition of
shares, if any.
11. ADDITIONAL FACILITY TO PARTICIPATE IN THE
AGM THROUGH VIRTUAL MEANS
Your Company is pleased to provide the facility
of one-way live webcast of the proceedings of
the AGM on Wednesday, August 20, 2025, from
11:00 a.m. IST onwards. Members who are entitled
to participate in the AGM can view the proceedings
of AGM by logging on the eMeetings website of
KFintech at https://emeetings.kfintech.com/ using
their secure login credentials. On successful login
shareholders will reach at the link “live streaming”
128 Hitachi Energy India Limited
from where you can ONLY VIEW the proceedings of our
6th AGM. Members are encouraged to use this
facility of webcast.
The Company aims to provide an additional
opportunity for participation of members who are
unable to attend the AGM in person. Such registered
members will be allowed to participate in the
AGM through a video conferencing/ other audio-
visual means platform and express their views or
ask questions. Shareholders interested in availing
this facility should send their request in advance
to [email protected], including their
name, demat account number/folio number, e-mail
id and mobile number. The deadline for requesting
participation is Sunday, August 17, 2025, at
5:00 p.m. (IST). The Company or its RTA officials
will contact the selected members to complete
the registration process. It may be noted that the
attendance of the members participating through
video conferencing/ other audio-visual means shall
not be counted for the purpose of quorum.
12. Members who are attending the Meeting in
person and would like to express their views/have
questions, may register themselves as a speaker by
sending their request in advance mentioning their
name, demat account number/ folio number, e-mail
id, mobile number at [email protected]
up to Sunday, August 17, 2025, (5:00 p.m. IST).
The Company reserves the right to restrict the
number of speakers depending on the availability of
time for the AGM. Members are requested to share
their questions if any in advance on investors@
hitachienergy.com.
In case of any query and/or help, in respect of
attending AGM kindly contact the Company at
[email protected], or Ms. C Shobha
Anand, Vice President, KFintech at Selenium,
Tower B, Plot No. 31-32, Gachibowli, Financial
District, Nanakramguda, Hyderabad, Telangana –
500 032 or at the e-mail ID einward.ris@kfintech.
com or on phone No.: 040-6716 2222 or call
KFintech's toll free No.: 1800-3094-001 for any
further clarifications.
13.  The Board of Directors of the Company has
recommended a dividend of `6/- per share
of `2/- fully paid for the financial year ended
March 31, 2025. Also, this being the sixth financial
year of the Company, there was no requirement to
transfer any dividends not encashed or remaining
unclaimed for a period of 7 (seven) years from the
date of transfer to the Company’s Unpaid Dividend
Account, to the Investor Education and Protection
Fund (“IEPF”), established under Section 125 of the
Act. Further, there was no requirement to transfer
all shares on which dividend has not been paid or
claimed for seven consecutive years or more to IEPF
Authority as notified by the Ministry of Corporate