Page 129 - Hitachi IR 2025

Notes:
1. 2. 3. A Statement setting out material facts pursuant to
the provisions of Section 102(1) of the Companies
Act, 2013 (''the Act'') in respect of special
businesses set out at Item Nos. 5 to 7 of the Notice
is annexed hereto. Further, the information pursuant
to Regulation 36 of the SEBI (Listing Obligations
and Disclosure Requirements) Regulations, 2015
(“SEBI Listing Regulations”) read with the applicable
provisions of Secretarial Standards-2 issued by
the Institute of Company Secretaries of India with
respect to Item No. 3 is also appended hereto.
A MEMBER ENTITLED TO ATTEND AND VOTE AT
THE MEETING IS ENTITLED TO APPOINT ONE OR
MORE PROXIES TO ATTEND AND VOTE INSTEAD
OF HIMSELF/ HERSELF AND A PROXY NEED NOT
BE A MEMBER OF THE COMPANY. PROXIES IN
ORDER TO BE EFFECTIVE MUST BE DULY FILLED,
STAMPED, SIGNED AND SHOULD BE DEPOSITED
AT THE COMPANY’S REGISTERED OFFICE NOT
LATER THAN FORTY-EIGHT HOURS BEFORE
THE COMMENCEMENT OF THE MEETING.
PROXIES SUBMITTED ON BEHALF OF LIMITED
COMPANIES, SOCIETIES, PARTNERSHIP FIRMS,
ETC., MUST BE SUPPORTED BY APPROPRIATE
RESOLUTION /AUTHORITY AS APPLICABLE,
ISSUED ON BEHALF OF THE APPOINTING
ORGANISATION. A PERSON CAN ACT AS PROXY
ON BEHALF OF MEMBERS NOT EXCEEDING FIFTY
(50) AND HOLDING IN THE AGGREGATE NOT
MORE THAN 10% OF THE TOTAL SHARE CAPITAL
OF THE COMPANY CARRYING VOTING RIGHTS.
IF A PROXY IS APPOINTED FOR MORE THAN
FIFTY MEMBERS, HE/ SHE SHALL CHOOSE ANY
FIFTY MEMBERS AND CONFIRM THE SAME TO
THE COMPANY BEFORE THE COMMENCEMENT
OF PERIOD SPECIFIED FOR INSPECTION OF
PROXY LODGED. IN CASE THE PROXY FAILS TO
DO SO, THE COMPANY SHALL CONSIDER ONLY
THE FIRST FIFTY PROXIES RECEIVED AS VALID. IN
CASE A PROXY IS PROPOSED TO BE APPOINTED
BY A MEMBER HOLDING MORE THAN 10% OF
THE TOTAL SHARE CAPITAL OF THE COMPANY
CARRYING VOTING RIGHTS, THEN SUCH PROXY
SHALL NOT ACT AS A PROXY FOR ANY OTHER
PERSON OR MEMBER. THE PROXY-HOLDER
SHALL PROVE HIS IDENTITY AT THE TIME OF
ATTENDING THE MEETING. AN INSTRUMENT OF
PROXY DULY FILLED, STAMPED AND SIGNED IS
VALID ONLY FOR THIS ANNUAL GENERAL MEETING
INCLUDING ANY ADJOURNMENT THEREOF.
IN CASE OF JOINT HOLDERS ATTENDING THE
MEETING, ONLY SUCH JOINT HOLDER WHO
IS HIGHER IN THE ORDER OF NAMES WILL BE
ENTITLED TO VOTE.
During the period beginning 24 hours before the
time fixed for the commencement of the Meeting
4. 5. 6. 7. and ending with conclusion of the Meeting, a
Member can inspect the proxies lodged at any time
during business hours of the Company, provided
that not less than three days of notice in writing is
given to the Company.
Members / Proxies / Representatives are requested
to bring the attendance slip, annexed herewith for
attending the Meeting, duly completed and signed
mentioning therein details of their DP ID and Client
ID / Folio No.
 Only Members / Proxies / Representatives / Invitees
of the Company are permitted to attend the Meeting
at the venue. Attendance of any other individuals,
including relatives and acquaintances accompanying
Members, is strictly prohibited.
 The Integrated Annual Report of the Company for
the year ended March 31, 2025, along with Notice
including, process and manner of remote e-voting,
Attendance Slip and Proxy form are being sent
by e-mail to those Members who have registered
their e-mail address with Company’s Registrar
and Share Transfer Agents viz., KFin Technologies
Limited (‘KFintech’’) (‘‘RTA’’) or with their respective
Depository Participant(s) (‘‘DP’’). Further, pursuant
to SEBI Listing Regulations (Third Amendment) with
effect from December 13, 2024, a letter containing
the web link, along with the exact path to access the
complete details of the Integrated Annual Report, is
being sent to shareholders who have not registered
their e-mail address with the Company’s RTA or
DP. Furthermore, Members who are desirous of
obtaining the physical copy of the Integrated Annual
Report 2024-25 along with Notice of the AGM are
requested to send an e-mail, mentioning their Folio
number / DP ID and Client ID to the Company’s
e-mail id at [email protected].
The AGM notice and Integrated Annual Report of
the Company are made available on the Company’s
website at https://www.hitachienergy.com/in/en/
investor-relations/general-meetings#annual-report
and also on the website of the Stock Exchanges
where the shares of the Company have been listed
viz., BSE Limited – https://www.bseindia.com/ and
National Stock Exchange of India Limited – www.
nseindia.com and on the website of KFintech at
https://evoting.kfintech.com.
For convenience of Members, route map of the
venue of the AGM forms part of this Integrated
Annual Report for the financial year 2024-25.
Members are encouraged to regularly check the
Company’s website viz; Annual General Meeting
section for important updates regarding safety
measures, security protocols, logistics and other
Integrated Annual Report 2024-25127