Page 133 - Hitachi IR 2025

suspense/ renewal/ exchange/ endorsement/ sub-
division/ consolidation/ transmission/ transposition
service requests received from physical securities
holders. In view of the above and to eliminate risk
associated with physical shares and to avail various
benefits of dematerialisation, Members are advised
to dematerialize their shares held in physical form.
Members are accordingly requested to get in
touch with any Depository Participant(s) having
registration with SEBI to open a Demat account or
alternatively, contact the nearest branch of KFintech
to seek guidance in the demat procedure. Members
may also visit website of depositories viz. National
Securities Depository Limited at https://nsdl.co.in/
faqs/faq.php or Central Depository Services (India)
Limited at https://www.cdslindia.com/investors/
open-demat.html for further understanding the
demat procedure.
24. Effective April 1, 2020, dividend income is taxable
in the hands of shareholders. Hence the Company
is required to deduct tax at source (‘‘TDS’’) from
the amount of dividend paid to shareholders at the
prescribed rates. A Resident individual shareholder
with PAN and who is not liable to pay income
tax can submit a yearly declaration in Form No.
15G/15H, to avail the benefit of non-deduction of
tax at source by e-mail to [email protected]
on or before Friday, August 08, 2025. Further no
tax shall be deducted on the dividend payable to a
resident individual shareholder if the total amount of
dividend to be received from the Company during
the Financial Year 2025-26 does not exceed
`10,000/-. Shareholders may note that in case PAN
is not updated with the Depository Participant(s)/
Registrar of the Company, the tax will be deducted
at a higher rate of 20%. Further, if the PAN is not as
per the database of the Income-tax Portal or it is not
linked with the Aadhar (for those who are required
to link to the PAN with Aadhar as per the provisions
of the Act), it would be considered as inoperative
PAN and higher tax rate of 20% would be deducted.
Non-resident shareholders can avail beneficial
tax rates under Double Tax Avoidance Agreement
(‘‘DTAA’’) i.e., tax treaty between India and their
country of residence. Non-resident shareholders
are required to provide details on applicability of
beneficial tax rates and provide following documents:
− Copy of PAN card, if any, allotted by Indian
Income Tax Authorities duly self-attested by
the member
− Copy of Tax Residency Certificate (‘‘TRC’’) for
the FY 2025-26 obtained from the revenue
authorities of country of tax residence duly self-
attested by the member
− Online Self Declaration in Form 10F using
https://eportal.incometax.gov.in/
− No-PE [permanent establishment] certificate -
Self-Declaration of beneficial ownership by the
non-resident shareholder
− Lower withholding Tax certificate, if any,
obtained from the Indian Tax Authorities
25. The Members/Shareholders are required to provide
above documents/declarations by sending an
E-mail to [email protected] on or before
Friday, August 08, 2025. The Shareholders in the
category of Mutual Funds are required to submit
their respective SEBI Registration Certificates to
[email protected] on or before Friday,
August 08, 2025. The aforesaid documents are
subject to verification by the Company and in case of
ambiguity, the Company reserves its right to deduct
the TDS as per the provisions of the Income Tax
Act, 1961. In case of Foreign Institutional Investors
/ Foreign Portfolio Investors tax will be deducted
under Section 196D of the Income Tax Act @20%
plus applicable Surcharge and Cess or at the rate
as per the relevant DTAA, whichever is beneficial.
Further, communication on Tax Deduction is also
being sent separately to the shareholders through
electronic mode to those shareholders whose e-mail
ID’s are registered with the Company / Depository
Participant(s). Shareholders are requested to refer
the aforesaid communication in addition to the
above notes for detailed process and clarity.
26. e-Voting:
1. In compliance with the provisions of Section
108 of the Act and Rule 20 of the Companies
(Management and Administration) Rules,
2014 as amended from time to time and
the provisions of Regulation 44 of the SEBI
Listing Regulations, the Company is pleased to
provide members the facility to cast their vote
electronically, through the remote e-voting
services provided by KFintech on all resolutions
set forth in this Notice. The resolutions as set
out in this Notice are being conducted through
e-voting. The said resolutions will not be
decided by show of hands at the AGM.
The remote e-voting period commences on
Saturday, August 16, 2025 at 9:00 a.m. IST
and ends on Tuesday, August 19, 2025 at
5:00 p.m. IST. During this period shareholders
of the Company, holding shares either in
physical form or in dematerialized form, as on
the cut-off date i.e., Wednesday, August 13,
2025, may cast their vote electronically in the
manner and process set out here in above. The
remote e-voting module shall be disabled for
voting thereafter. Once the vote on a resolution
is cast by the Member, the Member shall not be
allowed to change it subsequently.
Integrated Annual Report 2024-25
131
2.