Page 136 - Hitachi IR 2025

NOTICE
v. You need to login again with the
new credentials.
vi. On successful login, the system will prompt
you to select the “EVEN” i.e., “Hitachi
Energy India Limited - AGM” and click on
“Submit”.
vii. On the voting page, enter the number
of shares (which represents the number
of votes) as on the Cut-off Date under
“FOR/AGAINST” or alternatively, you
may partially enter any number in “FOR”
and partially “AGAINST” but the total
number in “FOR/AGAINST” taken together
shall not exceed your total shareholding
as mentioned herein above. You may
also choose the option ABSTAIN. If the
Member does not indicate either “FOR” or
“AGAINST” it will be treated as “ABSTAIN”
and the shares held will not be counted
under either head.
viii. Members holding multiple folios / demat
accounts shall choose the voting process
separately for each folio / demat accounts.
ix. Voting has to be done for each item of the
notice separately. In case you do not desire
to cast your vote on any specific item, it will
be treated as abstained.
x. You may then cast your vote by selecting an
appropriate option and click on “Submit”.
xi. A confirmation box will be displayed.
Click “OK” to confirm else “CANCEL”
to modify. Once you have voted on the
resolution(s), you will not be allowed to
modify your vote. During the voting period,
Members can login any number of times
till they have voted on the Resolution(s).
xii. Corporate / Institutional Members (i.e.,
other than Individuals, HUF, NRI etc.,)
are also required to send scanned
certified true copy (PDF Format) of the
Board Resolution / Authority Letter etc.,
authorizing its representative to attend
the AGM on its behalf and to cast its vote
through remote e-voting together with
attested specimen signature(s) of the
duly authorised representative(s), to the
Scrutinizer at e-mail id cs.skannan@gmail.
com with a copy marked to evoting@
kfintech.com. The scanned image of the
above-mentioned documents should be in
the naming format “Hitachi Energy India 6th
Annual General Meeting”.
134 Hitachi Energy India Limited
Details on Step 3 are mentioned below:
The Members who have not cast their vote(s)
through remote e-voting can exercise their voting
rights at the AGM. The Company will make necessary
arrangements in this regard at the AGM Venue. The
facility for voting through electronic voting system
(Insta Poll) shall be made available at the Meeting.
Members who have already cast their votes by
remote e-Voting are eligible to attend the Meeting;
however, these Members are not entitled to cast
their vote again in the Meeting. A Member can opt
for only single mode of voting i.e. through Remote
e-Voting or voting at the AGM.
27. Other Instructions:
i. Members holding shares in electronic mode, who
have not registered their e-mail addresses are
requested to register their e-mail addresses with
their respective Depository Participant(s) (DP).
Members holding shares in physical mode are
requested to update their e-mail addresses with
KFintech by following the process detailed below:
Members holding shares in physical mode are
hereby notified that based on SEBI Master Circular
number: SEBI/HO/MIRSD/MIRSD-PoD/P/
CIR/2025/91 dated June 23, 2025, shall register
the e-mail ID, mobile number, postal address with
PIN code for their corresponding folio numbers.
Members can register/update the contact details
through submitting the requisite ISR 1 Form along
with the supporting documents. ISR 1 Form can be
obtained by following the link: https://ris.kfintech.
com/clientservices/isr/isr1.aspx?mode=f3Y5zP.
ISR Form(s) and the supporting documents can be
provided by any one of the following modes.
a) Through ‘In Person Verification’ (IPV): The
authorized person of the RTA shall verify the
original documents furnished by the investor
and retain copy(ies) with IPV stamping with
date and initials; or
Through Post: Hard copies which are self-
attested, can be sent to the address below; or
b) Name KFin Technologies Limited
Address Selenium Building, Tower-B, Plot
No 31 & 32, Financial District,
Nanakramguda, Serilingampally,
Hyderabad, Rangareddy, Telangana
India - 500 032.
c) Through electronic mode with e-sign service
through the link: https://ris.kfintech.com/
clientservices/isc/default.aspx#.
Detailed FAQ can be found on the link: https://
ris.kfintech.com/faq.html For more information
on updating the e-mail and Mobile details for